When it comes to business, your method of collecting payments and creating invoices should be as important as anything else. It’s a highly-integral part of your payment process and needs to be as streamlined as possible. For repair shops, having a dedicated invoicing system that manages all your payment options is a must, since you’re going to be so caught up with repairs that everything else will seem like a burden.
Seeing as how RepairDesk has a built-in invoicing system that works great for repair stores across the world, here’s what we believe your invoicing system should have.
Proper Calculation of Sale
If we’re going to start somewhere, it’s the content of your invoice. Every sale that goes through your POS software needs to be properly taking into account all costs. Your calculation for tax, cost of goods sold, service charges, etc. need to be spot-on. This is the bread and butter of your invoicing system, and it needs to have each article listed properly and everything calculated right.
Design Templates of Invoices
It’s not just the way your invoice is calculated that matters, but also the way it looks. All the information that goes into your invoice needs to be presented properly. While most repair shop software systems have one defined format, your system should allow you to customize the design of the invoices created to your liking. Using a variety of design templates for your invoices adds a lot more value to your invoices.
No Limitations on Billings
Certain systems only allow a limited number of invoices to be created in a particular timeframe. While this may not be an issue when initially starting out, it does put a wedge in your plans to scale your business and grow. Make sure that the system you choose has no limitations for when you want to acquire more business and choose a software plan that benefits you in the long run.
Keeping your data secure and safe should be a very important part of your business. Also important is the need to access it from wherever you choose, and not be tied down to a particular system. When choosing a POS software, you’ll need to be mindful of any cloud services it provides, and we recommend that you opt into one which keeps your invoicing data secure online.
Integration with Popular Platforms
Linking your Point Of Software with popular platforms like QuickBooks and Xero lets you sync your invoicing information between them seamlessly, and allows you to control the flow through them. Integrating with these platforms allows you to make use of their great services, while still working within your own system and processing orders as usual. Any repair shop software that allows you to link the two up is one that you should be going for!
RepairDesk offers the best invoicing system for repair shop owners the world over. It’s brimming with great new features all the time and tons of integrations, so be sure to check it out by signing up for a free 14-day trial. If you’ve already signed up for the service, you can restart your trial right here.